A ghost client will probably be a ghost client no matter how carefully you word your invoice. That said, there are a few things you can do to make your invoice more ‘enforceable’ to ensure you get paid for the hard work you do.
1. The Correct Billing Contact:
Invoice should reach to concerned person. You can email/SMS or take printout and give it to your customer. If your customer doesnt receive invoice, there is almost zero chance for him to make payment.
2. A Unique Identification Number in Each Invoice
Create some kind of numbering system for organizing your invoices. This could be a basic numbering system that begins with 001 or something like company name or financial year like DemoTraders/2019-20/0001
3. Matching Invoice Terms and Contract Terms
If you don't take returns, mention it in invoice. If you charge interest after due date, mention it in invoice Any other specific terms and conditions, mention it in Invoice. In Book Keeper App, You can add that in Settings > Template Settings > Footer > Invoice Footer and it will appear on all invoices.
4. Any Essential Details Requested by Your Client
Like, if you are committing 2 years of free service, mention it in Invoice or if you are selling mobile phones or computer, you need to mention IMEI or Serial Number to avoid any confusion/conflict.
To Avoid Legal Hot Water, Always Discuss Payment Terms Up Front.
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Happy Book Keeping!